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Options

Personal Information
Your Default Identity is set when you first log in. You may change your personal information in Options.

  1. From your INBOX, click Options.
  2. Click Personal Information. Then, click Edit your identities.
  3. Identity's name - Enter the name for this new identity.
  4. Your full name - Enter your new name, as you would like it to appear.
  5. Your From address - Enter the email address that you wish email recipients to see when they receive email form you.
  6. Your Reply-to address - Enter the email address to which recipients will send replies.
  7. Your Signature - The signature will automatically appear at the bottom of every email you send.
    Ex:
    Thank you,
    Jane Doe
    Realtor
    Keller Williams - San Diego
    555-234-5678
  8. Precede your signature with dashes - This will place a line of dashes above your signature.
  9. Place your signature before replies and forwards - When replying or forwarding emails, you can place your signature before the original message.
  10. Save sent mail - Clicking this will save sent emails in whatever folder you choose form the drop-down menu.
  11. When you have finished entering your personal information, click Create.
  12. To select this new identity, click Options.
  13. Select Personal Information.
  14. From the drop-down menu, choose the new identity.
  15. Click Save Options.

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Languages

You may change the language of your KW WebMail account from English to whatever you like.

  1. From your INBOX, click Options.
  2. Click Language.
  3. From the drop-down menu, select your preferred language.
  4. Click Save Options.

Time Zone

You can change the time zone for your email account.

  1. From your INBOX, click Options.
  2. Select Time Zone.
  3. From the drop-down menu, choose the time zone region you are in.
  4. Click Save Options.

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Filters
If you are getting Spam or unwanted emails, you can change your email filters to block it out. Filtered emails will be sent to your Bulk folder, unless you specify otherwise.

  1. From your INBOX, click Options.
  2. Select Filters.
  3. Select Edit your filter rules.
  4. Rule Definition - In order to set up a filter, you must first define it.
  5. Field - Select all fields of incoming emails that you wish to scan.
  6. Text - Type the text you wish to filter (If you type in "credit report," any email containing that phrase in the selected fields will be filtered.).
  7. Action - Choose what you want to do with filtered emails. You can delete them, or choose a folder from the drop-down menu into which filtered email can be sent.
  8. Filter Rules - Filter rules will be applied in the order they are listed. You may change the ordering of rules by selecting the rule and clicking Move Down or Move Up. You may delete rules by selecting them and clicking Delete.
  9. To edit a rule, select that rule, make the changes in Rule Definition, and click Modify.
  10. When you are done creating rules, click Apply All Rules.

You can also Blacklist an offending email sender, so that all emails from that address will be automatically deleted.

Deleting and Moving Messages

  1. From your INBOX, click Options.
  2. Select Deleting and Moving Messages.
  3. Return to the mailbox listing after deleting, moving, or copying a message? - By checking this box, you will be returned to your INBOX any time you delete, move, or copy a message.
  4. Deleted emails will be sent to your Trash folder.
  5. Click Save Options.

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Maintenance Operations

  1. From your INBOX, click Options.
  2. Select Maintenance Operations.
  3. Perform maintenance operations on login - Check this box to perform any maintenance operations when you log in. At log in, you will be prompted to perform any necessary maintenance operations.
  4. Rename sent-mail folder at beginning of month - Checking this will enable KW WebMail to automatically archive your old sent-mail folder and create a new one each month. The sent folder will be named "Sent-Month."
  5. Delete old sent-mail folders at beginning of month - Checking this box will enable KW WebMail to delete your sent-mail folder at the beginning of each month to save memory.
  6. Number of old sent-mail folders to keep if deleting monthly - Enter the number of old sent-mail folders you wish to keep if you are deleting monthly. Any folders that exceed this amount will be automatically deleted.
  7. Purge old message in the Trash folder - When you check this box, select from the Purge Trash how often drop-down menu the frequency that you want your Trash folder purged of all emails.
  8. Purge messages in Trash folder older than this amount of days - If the frequency of purging you desire is not in the drop-down menu, you may enter a numerical value for the number of days between purges.
  9. When you are finished, click Save Options.
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Display Options
You may change the way in which your INBOX is displayed.

  1. From your INBOX, click Options.
  2. Select Display Options.
  3. Default sorting criteria - From the drop-down menu, select the field by which you want your emails sorted in your INBOX.
  4. Default sorting direction - From the drop-down menu, select whether you want the field to be sorted Ascending or Descending.
  5. Messages per page in the mailbox view - Enter the number of messages per page you wish to be displayed in your INBOX.
  6. Spelling errors per screen when spell checking - Enter the number of spelling errors to be displayed per screen when you are composing an email and use Spell Check.
  7. Expand the entire folder tree by default in the folders view - From the drop-down menu, select how you wish to view your folder under Folder Options.
  8. Show legend in the mailbox view - Check this box if you wish to see the legend for how emails are coded in your INBOX.
  9. Mark different levels of quoting with different colors - With this function, when you view emails that have several replies within them, the various replies will be color-coded
  10. Dim Signatures? - This function will dim recognized signatures.
  11. When you are finished, click Save Options.

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Message Composition

  1. From your INBOX, click Options.
  2. Select Message Composition.
  3. Wrap text at this many characters - Enter the number of characters you want per line of your emails.
  4. Include original message in a reply - Check this box to include the original sender's message in your replies.
  5. How to prefix quoted lines in a reply - Enter the character you wish to use to set apart the original message from your reply.
  6. Compose messages in a separate window - Check this box if you wish to create a new window when creating an email.
  7. Should the compose window be closed after saving a draft? - Checking this box will send you back to your INBOX after you save a draft.
  8. When you are finished, click Save Options.

Login Tasks

  1. From your INBOX, click Options.
  2. Select Login Tasks.
  3. Show last login time when logging in - Check this box if you wish to show the last time you logged in to your KW WebMail account.
  4. View or mailbox to be displayed after login - From the drop-down menu, select the folder you wish to be displayed immediately after logging in to KW WebMail.
  5. When you are finished, click Save Options.

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New Mail

  1. From your INBOX, click Options.
  2. Select New Mail.
  3. Refresh Folder Views - From the drop-down menu, select the frequency with which KW WebMail checks for new mail.
  4. Display pop-up notification of new mail - Check this box to be notified of new mail with a pop-up.
  5. When you are finished, click Save Options.

Addressbooks

If you have imported address books to KW WebMail, you can choose the address books from which you wish to list contacts.

  1. From your INBOX, click Options.
  2. Select Addressbooks.
  3. Highlight any address book in the Available Addressbooks box you wish to use, and click the hand icon pointing toward the Selected Addressbooks box.
  4. To take an address book out of the Selected Addressbooks box, highlight the address book, and click the hand icon pointing toward the Available Addressbooks box.
  5. Click on one of your selected addressbooks and then select all fields to search - All fields of any selected address book will be displayed in this box. Select any field you ish to search. To select multiple fields, hold down the Ctrl key, and click on any fields.
  6. Choose the addressbook to use when adding addresses - From the drop-down menu, select the address book to which you wish to add addresses.
  7. When you are finished, click Save Options.

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