The Create a Listing section allows you to create a listing record in the KWLS using the listing details. You must first complete and save the Listing Details section before you will have access to the tabs for the other listing features. Certain listing features are also required to be completed and saved before you can submit the listing for publishing. Once a listing is created and in initiated status, you can then send the listing for review to publish on your Keller Williams Realty agent website and available for outbound listing feeds.
KWLS Dashboard
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Tips and Tricks: Be sure to have on hand the following items before you create your listing:
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Listing Details (Create a Listing)
This tab allows you to select which listing details you want to include with your listing. Certain features are required to complete before you can submit for review.
- Click one of the Create a Listing links located in the Getting Started section or on the top navigation bar on the Dashboard page of the KWLS.
The Create your listing page will appear.
- Complete the appropriate Listing Details (create your listing) fields. These listing details provide all relevant listing information. The more information you provide here, the more information your client will have about the property when it is available to outbound feeds. Please see the table below for detailed field descriptions.
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NOTE: Asterisk * marks indicate required fields, which must be completed before you will be able to save or submit the listing. |
Field |
Description |
Field |
Description |
List Price* |
Enter the price of the listing in numerals only—no commas. |
Style |
Enter the style of the property. |
Listing Date |
Enter the date of the listing agreement by clicking the calendar icon and then clicking the appropriate date on the calendar. |
Year Built |
Enter the year the property was built in numerals only—no commas. |
Expiry Date |
By default the KWLS sets the expiration date 90 days from the listing date. If your listing contract is for a longer or shorter period, enter the correct date by clicking the calendar icon and then clicking the appropriate date on the calendar. |
Lot Size |
Enter the lot size of the property. |
Current Price |
Enter the listing price with numerals only; no commas |
Sq. Ft |
Enter the total square footage of the property. |
MAP URL |
If you have a link to a map of your listing, enter the URL here. |
Bedrooms |
Enter the number of bedrooms from 0 - 20 by clicking the drop-down list and selecting the appropriate number. |
Listing Status* |
Select from the available listing status options. (See table for more information.) |
Full Bathrooms |
Enter the number of full bathrooms. |
Property Type* |
Select from the available property type options. |
Half Bathrooms |
Enter the number of half bathrooms. |
House Number* |
Enter the house number (physical address street number). |
Master Bed |
Enter a description of the master bedroom. |
Street Name* |
Enter the street name of the property. |
Rooms |
Enter the number of rooms from 0 - 20 by clicking the drop-down list and selecting the appropriate number. |
Apt. Number |
Enter the number of the apartment, condo, or unit. |
Dining Rooms |
Enter the number of dining rooms from 0 - 20 by clicking the drop-down list and selecting the appropriate number. |
Address |
Enter any additional information pertaining to the address. |
Living Rooms |
Enter the number of living rooms from 0 - 20 by clicking the drop-down list and selecting the appropriate number. |
| Display Address Online | Enter whether or not you want to display this address online by clicking the drop-down list and selecting the Yes or No options. | Fireplaces |
Enter the total number of fireplaces from 0 - 20. |
City* |
Enter the name of the city where the property is located. |
Stories |
Enter the number of stories (usually 1 - 3) |
State/Prov.* |
Enter the state or province where the property is located by clicking the drop-down list and selecting the appropriate state/province. |
Car Garage |
Enter the total number of cars that will fit in the garage. |
Zip/Postal* |
Enter zip/postal code of the property. |
Basement |
Enter a description of the basement. |
Township |
Enter the name of the township where the property is located, if applicable. |
Dining Room |
Enter a brief description of the dining room. |
County |
Enter the name of the county where property is located, if applicable. |
Design Description |
Enter design features of the property. |
Cross Street |
Enter the property’s cross streets. |
Recreation Room |
Enter a description of the recreation room. |
Subdivision |
Enter the name of the property’s subdivision. |
Living Room |
Enter a description of the living room. |
Area |
Enter the area of the property, if applicable. |
Central Air |
Enter if this property has central air. |
Region |
Enter the Region, if applicable. |
Heating |
Enter if this property has heating. Specify gas or electric. |
Grade School |
Enter the name of the grade school for this property. |
Interior Features |
Enter interior features of the property. |
Junior High |
Enter the name of the junior high school for this property. |
Exterior Features |
Enter exterior features of the property. |
High School |
Enter the name of the high school for this property. |
Utilities |
Enter the type of utilities that service the property. |
School District |
Enter the name of the school district for this property. |
Water District |
Enter the name of the water district. |
| Description | Enter a brief description the property's features. | HOA Annually |
Enter the yearly home owner association fee (if applicable) in numerals only; no commas |
Market Center* |
Select the name of the Market Center by clicking on the drop-down list and selecting the appropriate MC. |
Annual Taxes |
Enter the annual taxes paid from the previous year in numerals only; no commas. |
- Click the Next button (located at the bottom of the screen) to save your listing details.
The MLS Information screen will appear.
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NOTE: Only add the applicable MLS where you have already entered the listing. It is important that this information is correct. |
- Enter the MLS number for the listing you are creating in the MLS Number field for the appropriate MLS entity if this listing is only associated with one MLS, and then click the Save button,
Or
Click in the checkbox of one or more of the available MLS Name options to select the MLS where you have already entered this listing if this listing is associated with more than one MLS, enter the MLS number for the listing you are creating in the MLS Number field for the appropriate MLS entity, and then click the Save button.
Make sure the Listing was saved successfully message displays on the screen.
The Listing Information screen will appear and you will now have access to the additional listing features accessible by clicking on the appropriate tab. One listing image is required to be uploaded to the listing before the listing can be saved.
This tab allows you to add images to the property listing.
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NOTE: As of 02/07/07 before you enter a listing into the KWLS, you will need to install the Aurigma Image Uploader program, which enables you to add images to your listing. Simply click the Install button when prompted. |
- Click the Images tab on the Listing Information page.
The Images screen will appear.
- Click the Add Files button.
- Locate the image (previously saved on your computer or on a disk), click on the image file to select the photo you want to include with your listing, and then click the Open button.
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NOTE: Only these image types can be inserted: "*.jpg; *.jpeg; *.jpe; *.gif;*.png; *.tif; *.tiff; *.psd". The maximum group size is 8 MB in a group, so you may need to add larger sized images separately. The maximum of 20 images total are allowed. |
- Click the Edit description link, type a brief description of the image in the text box, and then click the OK button.
- Click the Upload button (located in the upper right hand of the screen) to add the image and the image description to your listing.
Make sure that the Image upload complete message displays at the top of the screen and that the image appears in the Current Photos section.
Repeat steps 2-5 to add more images to your listing.
Click one of the sort icons
to arrange the order of images as they appear in your listing. Make sure the Sorting successful message displays at the top of the screen.
Clicking the remove icon
will delete the image from your listing. Make sure the Image successfully removed message displays at the top of the screen.
Clicking the edit link
will allow you to edit the description of the image.
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NOTE: If you need to edit the image, you will first need to remove the image, and then add a new image. |
This tab allows you to display details of an open house for a property listing.
- Click the Open Houses tab on the Listing Information page.
The Open Houses screen will appear.
- Click on the calendar icon
to select a date from the pop-up calendar, which will automatically insert into the Show date field.
- Click the arrow on each of the Start Time hour and minute drop-down lists, and then select the hour and minutes when the open house will begin. The minute options are in fifteen-minute intervals.
- Click the arrow on each of the End time hour and minute drop-down lists, and then select the hour and minutes when the open house will end. The minute options are in fifteen-minute intervals.
- Click the Add button to add and save the details you have created for your open house.
Make sure that the Open house successfully added message displays at the top of the screen and that the open house displays in the Current Dates section.
Clicking the remove icon
will delete the open house from your listing. Make sure the Open house successfully removed message displays at the top of the screen.
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NOTE: If you need to change the date and/or times of the open house, you will first need to remove the incorrect open house, and then add a new open house for the listing with the correct information. |
Virtual Tours
This tab allows you to add a link to a virtual tour of a property listing.
- Click the Virtual Tours tab on the Listing Information page.
The Virtual Tours screen will appear.
- Type a brief description of the virtual tour in the Description field. If this field is not completed, the virtual tour will not display on
your listing.
- Enter the URL (address) of the website where your virtual tour is located in the URL field. Remember to add the http:// or https:// in front of the "www" or the link will not work.
- Click the Add button to add and save the virtual tour you have created for your open house. Make sure that the Virtual tour successfully added message displays at the top of the screen and that the open house appears in the Current Tours section.
Clicking the remove icon
will delete the open house from your listing. Make sure the Virtual tour successfully removed message displays at the top of the screen.
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NOTE: If you need to edit the URL or description of the virtual tour, you will first need to remove the virtual tour, and then add a new virtual for the listing. |
Listing Links
This tab allows you to add additional links for a property listing. Examples of recommended listing links include: neighborhood association links, school links, shopping center links, city park links, etc.
- Click the Listing Links tab on the Listing Information page.
The Listing Links screen will appear.
- Type a brief description of the link in the Description field. If this field is not completed, the listing link will not display on
your listing.
- Enter the URL (address) of the website (such as a link to the local school district website) to which you want to add a link from your listing in the URL field. Remember to add the http:// or https:// in front of the "www" or the link will not work.
- Click the Add button to add and save the listing link you have created. Make sure that the Listing link successfully added message displays at the top of the screen and that the open house displays in the Current Links section.
Clicking the remove icon
will delete the link from your listing. Make sure the Listing link successfully removed message displays at the top of the screen.
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NOTE: If you need to edit the URL or description of the listing link, you will first need to remove the listing link, and then add a new link for the listing. |
This tab allows you to add documents to the property listing.
- Click the Documents tab on the Listing Information page.
The Documents screen will appear.
- Click the Add Files button.
- Locate the document (previously saved on your computer or on a disk), click on the document file to select the document you want to include with your listing, and then click the Open button.
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NOTE: Only these document types can be inserted: "*.zip,*.ppt,*.doc,*.txt,*.pdf". The maximum group size is 8 MB in a group, so you may need to add larger sized documents separately. The maximum of 20 documents total are allowed. |
- Click the Edit description link, type a brief description of the document in the text box, and then click the OK button.
- Click the Upload button (located in the upper right hand of the screen) to add the image and the document description to your listing.
Make sure that the Document upload complete message displays at the top of the screen and that the document appears in the Current Document section.
Repeat steps 2-5 to add more documents to your listing.
Click one of the sort icons
Clicking the remove icon
Clicking the edit link
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NOTE: If you need to edit the document, you will first need to remove the document, and then add a new document. |
This tab allows you to utilize the marketing options and to select the feeds where your listings will be displayed online.
- Click the Marketing Tools tab on the Listing Information page.
The Marketing Tools page will appear.
- Click one of the MLSmailing.com* links in the Marketing options section to manage your account, remove your account, or resend this listing.
The MLSmalings.com will open in a new browser window if you selected the manage your account or remove your account links. If you selected the resend this listing link, make sure the listing was sent message appears in the Marketing Option section indicating that your listing was sent to MLSmailings.com.
- Click in the appropriate radio button in the Feed options section to select which marketing feed options you want to use to display your listing.
- Click the Save button to save your selection(s).
*Neither KELLER WILLIAMS® REALTY nor its affiliated companies warrant any product or service delivered under the program. All products are provided by ProspectsPLUS!.
After you have added the listing details and the available listing features, you will need to send the listing for review before it will be published on your Keller Williams Realty agent website and available for outbound feeds.
- Click the Listing Details tab to go to the Listing Information page.
- Verify that the listing information is correct, and then click the Submit for review button, which is located at the bottom right hand of the Listings Details screen. Make sure that the Listing has been submitted message appears at top of the screen.
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Tips and Tricks: If you need to edit the listing details at any time, simply click the Edit button on the bottom of the Listings Detail page to edit any listing information. |
The listing will be reviewed by the designated person in your office, who will then accept the listing or return the listing to the agent (which will require you to edit the listing and resubmit for review).
To confirm that your listing is accepted, you can always check the listing status on the dashboard by clicking the Return to Dashboard or Find a Listing link on the top of each KWLS screen.
For more information on the KWLS:
- An Associate's Guide to Using the KWLS
- A Market Center's Guide to Using the KWLS
- KWConnect KWLS Training Video
For more information on the MLSmailings.com:
- Call 800-287-5710 to speak with a ProspectsPLUS! customer service representative
- Email the ProspectsPLUS! support team at: mlsmsupport@prospectsplus.com